Configuring the Outook Gmail settings.
Start Outlook: from the main Outlook window, go to Tools -> Email Accounts.
On the Outlook popup window, select to “Add a new e-mail account” and click on Next.
On the server type step, select POP3 for the Outlook email account type, then click on Next. There is no need to select the IMAP type, because the Gmail web based account will anyway keep a copy of all emails, just like an IMAP account would do.
On the next screen, you will have to specify your Outlook Gmail settings, such as your Gmail username and password, Gmail server addresses, Gmail server ports and Outlook Gmail display name.
– Incoming mail server: pop.gmail.com
– Outgoing mail server: smtp.gmail.com. As an alternative, you may setup any other outgoing mail server that you have access to, such as your ISP’s SMTP server or your own hosted outgoing server. However, if you setup a 3rd party outgoing mail server, you will not have access to sent emails via your web based Gmail account panel.
– On the “Incoming server (POP3)” field, enter 995 and mark the box “This server requires an encrypted connection (SSL)”;
– On the “Outgoing server (SMTP)” field, enter 465 and mark the box “This server requires an encrypted connection (SSL)”.
You can also change the server timeouts period: this defines the time interval for which Outlook will wait to establish a Gmail connection, before triggering a connection error. The slower your Internet connection is, the greater period you should put.
The “Delivery” options are not important for an Outlook Gmail account: no matter what you would change here, Gmail will always keep a copy of each email on the Gmail server.
To verify your Outlook Gmail setup, click on the “Test Account Settings” button: this will make Outlook to attempt to login to your Gmail account and to send & receive an Outlook test email. If the test will succeed, you will notice the test email in your Outlook Inbox folder. If the test fails, Outlook will prompt you with the error messages – most likely, you didn’t setup the correct server settings or the Gmail password is wrong.